This contract serves to regulate the services of the videographer (hereinafter “Author”) for the client’s wedding. By signing this contract, both the client and the author confirm that they have agreed on the date of the event and the agreed upon fee. Both parties agree to comply with the terms and conditions set forth in this contract.
The Author hereby undertakes to make a wedding film for the Client. The Author will complete the work from the preceding paragraph 10-18 weeks after the wedding day (as latest).
For the wedding film under Article 1 (one) of this Agreement, Client agrees to pay Author’s fee in the amount of 4.600,00€, and on the bank account of the Author within 30 (thirty) days from the date of the event. This amount does also cover additional travel expenses and accommodation.
Client will reserve the time and date of services by signing and returning this contract along with a non-refundable, non transferable booking in the amount of 800,00€ to be paid on the Author’s bank account within 30 (thirty) days from the signing of this Agreement. Author will reserve the date only if both conditions mentioned in this Article are met. In any other case Author will inform the Client in writing after which he reserves the right to offer the date from Article 1 (one) of this Agreement to other clients.
The Client reserves the right to cancellation of this Agreement, but without the right to a refund of a booking fee amount under Article 3 (three) of this Agreement. Cancellation must be made in writing. If Client fails to supply written cancellation as specified before the wedding date, or cancels within 30 days of the wedding date, Client shall be required to pay the full balance due.
In the event that Client reschedules the wedding, and the Author is able to re-book the original wedding date, Client will receive credit for the paid amount of money. The new package price will reflect pricing in effect when the date change occurs and a new contract will be required. In the event that Client reschedules the wedding and the Author is not able to re-book the original
wedding date, Client forfeits the booking fee expenses.
The Author is obliged to provide his services to the best of his abilities, in the manner described in Article 1 (one) of this agreement, but reserves the right to complete stylistic and artistic expression.
Please note that all events of 8 (eight) hours or longer will require a meal to be supplied for the Author. In case this is not an option, Client will inform the Author at least 24 hours prior the event and allocate 1 hour for the Author to obtain the meal for himself.
The Author retains the copyright to the footage under the Italian Copyright law. However, this Agreement allows the Client to use the wedding film, but for non-commercial purposes only.
Vendors such as, but not limited to: florists, decorators, venue owners, musicians, organizers, makeup artists, hair stylists, etc. are allowed to use the wedding film upon request from the Author. Usage is limited to their own commercial purposes and in digital media.
Under this agreement, the Author is entitled to publish the wedding film and / or use it for his company’s commercial purposes only, without the written permission of the Client. If client wishes to hold any exclusivity over publishing, the amount from the Article 2 (two) will be alterated by 40%.
STYLE AND APPROACH
On its own behalf, and on behalf of the subject, Client acknowledges that he is familiar with the Author’s portfolio and is requesting services with knowledge of the Author’s style. Client also acknowledges that Author’s work is constantly evolving; that Author’s services are of unique and artistic nature; that the wedding film may be different from films taken by the Author in the past
and that in creating the videos the Author will use his personal artistic judgment to create a film consistent with his personal vision of the event. Accordingly, Client acknowledges that the film will not be subject to rejection on the basis of taste or aesthetic criteria.
The Author will be granted artistic license in relation to the scenes and the music and sound used. The Author is a non-traditional filmmaker and does not work from detailed shot lists. The authors approach is contemporary and creative. As such, she works in a free flowing manner to best provide you with a wedding film that represent her style and approach. The Author will not be held accountable for not filming desired people or if key individuals fail to appear or cooperate during filming sessions.
The Client understands that videography is dependent on the light and that the quality of the film received is a result of collaboration of both Author and the Client. Author’s knowledge, experience, artistic style and Client’s investment in time and effort to organize a wedding day in order to ensure there is enough quality light are key elements to produce desired results.
The Author and Client both agree that the Author is not responsible for compromised coverage due to causes beyond the control of the Author, including, but not limited to: weather conditions, schedule complications, the lateness of the bride, groom, family members, bridal party members or other principles. Other people’s mobile phones, camera or flash, rendering of decorations, restrictions of the venues or officiate, existing backgrounds or lighting conditions which may also negatively impact or restrict the video coverage. The Author’s coverage is limited by the guidelines of the ceremony official or the reception site management. The Client agrees to accept the technical results of their imposition on the Filmmaker. Negotiation with the officials for moderation of the guidelines is the Client’s responsibility.
Client agrees to allocate at leat 20 (twenty) minutes required for filming the bride and the groom at locations selected in consultation with the Author and within the “golden hour” period, which is defined as one hour before sunset. Otherwise, the Author is unable to guarantee the quality of presented clips.
LIMITATIONS AND LIABILITY
In the unlikely event that the assigned Author is unable to perform to the guidelines of this contract due to an injury, illness, act of God, theft, natural disaster, acts of state or governmental authorities, acts of terrorism, natural catastrophe, storm, riot, insurrection, civil disturbance, denied border crossing, sabotage, embargo, blockade, acts of war, power failure, transportation
delay or any other cause beyond the control of the Author, the Author will make every reasonable effort to secure a replacement filmmaker acceptable to the Client if possible. If the situation should occur and a suitable replacement is not found, responsibility and liability is limited to the return of all payments received for the event.
Clients are responsible for their own well being. Any injury that occurs during any part of the wedding day, including parts guided by the Author, are not Authors responsibility. If Client is feeling unsafe or not willing to follow Authors guidance during any part of the wedding day, he holds every right to state so. Author will do his best to find an alternative suggestion.
In the unlikely event of the Client’s videos being lost, stolen or destroyed for reasons beyond Authors control, Authors liability is limited to the return of all payments received for the event package, including the booking fee. The limit of liability shall not exceed the contract price stated herein. Author’s limitation of liability applies to loss or damage of videos, or failure to deliver a
wedding film made in causes such as, but not limited to: theft, accident, act of God, malfunction or any other cause beyond the control of the Author.
The wedding film will be edited at the Author’s discretion, and no raw footage (unedited clips) will be delivered to the Client. The selection of the chosen clips in the film by the Author is final.
The Author hereby obliges to deliver the wedding film in digital form within 10-18 weeks from the event date specified in Article 1 (one) of this Agreement.
Upon receipt of the digital media, both physically or through online service, Client accepts all responsibility for archiving and protecting the film. Author is not obliged to permanently archive image files. Author is not responsible for the lifespan of any digital media or service provided or for any future changes in digital technology or media readers that might result in an inability to
read digital media provided. It is Client’s responsibility to make sure that digital files are copied to new media as required.
If any damage to Author’s equipment occurs as a result of recklessness, intention or any other act by the Client or guests at the event, the Client agrees to cover for any damage repair or replacement of non-repairable equipment if the party responsible for the damage caused refuses to do so.
If, during the assignment, Author or his crew is exposed to: (a) conditions which imperil or cause the Author or his crew to fear for their safety or well-being, or (b) objectionable or illegal acts to which Author and his crew do not wish to be a party or witness, the Author reserves the right to immediately protect his interests, including but not limited to a cessation of this engagement,
leaving the Clients location(s), and/or terminating this Agreement. In such circumstances, Author will not refund the Client.
The Author shall be available at the event by the end of the last official part of the wedding, or by the time amount specified in the price sheet. Additional coverage will be quoted in an hourly fee in amount of 200€ per hour.
The contracting parties have read, understood and agreed upon the terms and conditions of this agreement by signing it.
This Agreement is constructed of 26 (twenty six) Articles compiled over 3 (three) pages. It is used as a single digital copy, and is signed via online service provided by the Author.